Electronic Data Interchange (EDI)

Discover how CYOP's open source and cloud based EDI services allow businesses to improve efficiency, lower costs and decrease time to receive payment.

Electronic Data Interchange (EDI)

Small Business EDI & Cloud EDI Services

EDI Introduction & Overview

Electronic Data Interchange (EDI) is the process of using computers to exchange business documents between companies in place of traditional methods such as fax machines and the postal service. Specifically, EDI is the structured transmission of data between organizations by electronic means and is used to transfer electronic documents from one computer system to another. A company with whom documents are exchanged is called a "Trading Partner"

In EDI, the standard method of processing of received messages is by computer only. Processing of a received message only requires human intervention for error conditions, quality review, or for exception situations.

Generally speaking, EDI is considered to be a technical representation of a business conversation between two entities, either internal or external. Although a common perception is that "EDI" includes the entire electronic data interchange process including transmission, message flow, document format, and software used to interpret the documents, EDI really describes the rigorously standardized format of electronic documents.

EDI standards are designed to be independent of communication and software technologies and EDI documents can be transmitted using virtually any method agreed to by the trading partners.

Value Added Networks (VANs)

In the most basic form, a value added network (VAN) acts as a post office for EDI transmissions. They receive transactions, examine the 'from' and the 'to' information, and route the transaction to the final recipient. VANs provide a number of additional services such as re-transmitting documents, providing third party audit information, acting as a gateway for different transmission methods, and handling telecommunications support. Because of the value added services provided by VANs, corporations frequently use a VAN even when both trading partners are using Internet-based protocols.

Benefits of EDI

EDI lowers costs by significantly reducing human interaction and eliminating costs of paper and physical file storage. Even when paper documents are maintained in parallel with EDI exchange, electronic exchange and the use of data from that exchange reduces the management costs including sorting, distributing, organizing, and searching paper documents.

EDI and similar technologies allow a company to take advantage of the benefits of storing and manipulating data electronically without the cost of manual entry. Another advantage of EDI is a significant reduction in errors including costly shipping and billing errors. Another advantage of EDI over paper documents is the speed in which the trading partner receives and incorporates the information into their system thus greatly reducing cycle times. For this reason, EDI can be an important component of just-in-time production systems and when used for submitting invoices, can greatly reduce the time to payment.

CYOP's services combine the best features of open source software with the best features of Software as a Service (SaaS), enabling organizations to effectively own, control, and further develop and modify as needed, their own EDI software applications without the large expenses of hardware acquisition & maintenance, software licensing, data center facilities or an IT staff.


See Our Cloud-Based EDI Services!


The CYOP team has extensive experience in enterprise computing and has successfully implemented dozens of Small Business EDI solutions resulting in increased revenues and growth for our clients.

By leveraging BOTS open source EDI software with CYOP planning, implementation and support services, even a smaller businesses can afford an enterprise-class EDI solution.

For more information on CYOP's open source EDI solutions, please contact us or signup for a FREE Business Process Assessment.

Open Source EDI Professional Services

CYOP employs a proven project management methodology that includes a detailed requirements analysis to effectively discern feature/function requirements before any development efforts begin which minimizes deployment time and necessary re-work.

The CYOP planning process includes development of a basic Functional Design, a Gap Analyis to determine custom development efforts, a Data Migration Strategy to ensure data from current systems can be effectively migrated to the new system, and a Systems Interface Design to describe any external systems that need to be integrated and how that will be accomplished.

CYOP's Project Implementation Roadmap combines a coordinated technical programming and development effort with sound project management to effectively bridge the gap between the client and the programmers to ensure business objectives, and not just a programming exercise, are achieved.

CYOP leverages free open source software to build for our clients an application that is highly customized for thier business and that they OWN. Because the finished application is owned by the customer who has full access to the souce code, there is no vendor lock-in and the application can never be obsoleted since with a large community of open source programmers able to ensure ongoing development and support.

A key component in the implementation of any ERP system is the training of personnel and ongoing support. Users must be effectively trained in any improved revised business processes in addition to system feature/function. Common ERP training programs tend to focus on general system functions. Then, employees go back to their desks and don't know what to do. CYOP's ERP training focuses on working with the individual company personnel to make sure they know how to do their jobs, so once the new ERP system is live, employees already know what to do.

Additionally, a sound support process and infrastructure ensures personnel have a way to escalate any questions or issues and that any bugs are promptly addressed.

EDI Consulting & Implementation

Professional EDI Services

CYOP's services combine the best features of open source software with the best features of Software as a Service (SaaS), enabling organizations to effectively own, control, and further develop and modify as needed, their own EDI software application without the large expenses of hardware acquisition & maintenance, software licensing, data center facilities or an IT staff.

The CYOP team has extensive experience in enterprise computing and has successfully implemented dozens of EDI solutions resulting in increased revenues and growth for our clients.

By leveraging open source EDI software with CYOP planning, implementation and support services, even a smaller businesses can afford an enterprise-class EDI solution with no capital expenses, no hardware to maintain, no software license fees, and no need for on-site technical personnel. On-premises solutions are also available if desired.

CYOP specializes in BOTS open source EDI and cloud-based EDI solutions.

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